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HR Admin Officer
Job Description
- Updates information of employees in HR database on a daily basis and monitors any expiries of visas, labour cards, passports, and licenses.
- Communicates with labour accommodation for entry and exit of labour, maintains an updated list in HR database and monitor the services provided.
- Maintains a daily record of staff attendance and ensures that all staff leave applications are accurate.
- Negotiates with vendors to obtain optimum quality, cost, terms etc.
- Prepares Evaluation forms and follows up with managers for timely completion
- Compiles formulation of company policy, Organization, NDR …..etc
- responsible for investigating and resolving workplace issues, the direct Manager and resolve employee complaints.
- Must be well versed in (UAE Labour law).
- Perform related other duties/assignments as instructed
- submit and Review/Check contracts, invoices on behalf of the direct Manager prior to their approvals in the system HR Admin Officer
- Liaise with Team leaders for analyzing and reporting on the above
- Manage the direct Manager office, maintain decorum, order regular supplies of consumable items
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Represents the executive by attending meetings with the executive, or in the executive’s absence; taking minutes of meetings, speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Setup and develop the HR company policy.
- Hier the talented and organize the interviews.
Skills
Responsibilities:
• Coordinate and oversee all office activities
• Ensure adherence to relevant company procedures and policies
• Handle phone calls and all related correspondence
• Provide assistance with different budgeting and bookkeeping activities
• Keep databases in check and update them regularly
• Control the office supplies state and make sure it is in accordance with office needs
• Supervise cleaning crew and cleanliness of office space
• Create and present reports for senior managers
• Organize and maintain personnel records
• Update internal databases (e.g. record sick or maternity leave)
• Prepare HR documents, like employment contracts and new hire guides
• Revise company policies
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics.
• Answer employees query about HR-related issues
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules) HR Admin Officer
• Arrange travel accommodations and process expense forms
Proven work experience as an office/HR Administrator.
• Hands-on experience with office management computer programs (such as ERP)
• Computer literacy (MS Office applications, in particular)
• Comprehensive understanding of insurance offerings, payroll issues, and labor law.
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skills
- Bachelor’s degree in business.
• 5 or more years of HR experience in UAE.
• Ability to meet tight deadlines.
• Ability to perform multiple tasks.
• Ability to work well under pressure.
• Time management skills
• Strong communication and Customer service skills
• Proficiency in English
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Age 25-40.
- She must 6 months temporary working Visa.
- Salary from 4000 to 5500.
- The candidate needs to Native Arabic speaking
- Strong communication skills and the ability to take ownership and initiative
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